Notes from a successful HR manager: What an HR manager should do on joining a new company

What every HR manager should know

The heart of motivation is to give people what they really want most from work. The more you are able to provide what they want, the more you should expect what you really want, namely: productivity, quality, and service.” - Twyla Dell


The topic motivation is extremely important for employers. Motivated employees can create a climate that is conductive to performance, do their best and help the organization to achieve the targets. While a stressed out and grumpy person with a frown on his face cannot perform well on work and so cannot help the organization to achieve their goals. I can share the example of one of my managers who enters the office with energy, enthusiasms and a big smile on his face. With same positive motivation he spends some moments with all of his team members, shares happiness, discusses new tasks, and new expectations. This is an extremely simple activity but it is the key of high motivation and morale of his team members.


Each employee gets motivated by different things. As the heart of motivation is to give people what they really want most from their work, it is very important to find out the “heart”. If some of them are interested in sports, provide them facility for it. If some want to go a hill station then arrange hill station trips on weekends twice a year. These all are very small things but vital for employees’ motivation.

Here are some steps and suggestions to find your employees’ heart of motivation.

1. Define your organizational hierarchy.

2. Measure your team members’ performance systematically without favouritism. Individual goals and targets must be realistically defined and discussed with team at the start of the year. Performance factors e.g. quality of work, target achievement, productivity, dedication, innovation, discipline, dependence of members etc. must be considered. At the end of performance evaluation all successes and failures of team member must be discussed with him/her to make a clear picture of his performance in his/her mind.

3. Also consider previous years’ performances while evaluating current year’s performance.

4. Allocate a certain amount of money to use for compensating the teams on good performance. For example, team members’ dinner on good work or target achievement.

5. Provide them proper feedback of their work.

6. Provide employees with ample opportunities to learn new and advanced skills. They should be supported by the company for higher/further education as well.

7. Get to know your employees, families, children, their birthdays, wedding anniversaries, hobbies, favourite restaurants and food. Do change the nature of relationship with your employees. Care for them, thank them and appreciate them.

8. Celebrate their birthdays.

9. Informal gatherings like trips, dinners, visits must be arranged by the company to improve communication between teams. Organize quarterly, two to three days’ trips.

10. Listen to and act upon employees’ ideas and suggestions. In the words of Roy E. Moody, a motivational speaker, “The greatest motivational act one person can do for another is to listen.”

11. Provide employees with appropriate authority to make decisions about how they do their jobs.

12. Policy for annual vacation with family supported by the company on draw basis must be introduced.

13. Introduce employee of the month, employee of the quarter and employee of the year awards to keep employees motivated.

14. Announce bonuses in team meetings so that all of the other members know who got some extra reward and why.

15. Start some in-house recreational activities like table tennis, badminton and volley ball.

16. Company policies must be defined, well communicated and user friendly.

17. Try to eliminate extra working by managing tasks, estimations, executions and trends. Late sitting due to work burden must be compensated with leave as well as monetary reward (bonuses based on productivity) and facilities (refreshment, dinner).

18. Organize monthly employee meetings for better coordination.

19. Sponsor your employees’ certifications/short courses.

There are so many other small activities that can keep your team motivated. Sustainability of the motivation is very important and to sustain its high level you are required to establish reliable and comprehensive systems, policies and process in the workplace. It will ensure long-term motivation of your people to contribute to a desired development of organization.